5 Tips for Event Organization

1. Understand the logistics of event organization.

Event planning involves lots of suppliers. At first, you will a long list, but as you receive quotations, you can start narrowing down your options. Communicate with every supplier on a regular basis. Make sure that everything will go smoothly.

2. Create a list.

Whether you are organizing a birthday party, fundraiser, wedding or concert event in Malaysia, you need to make a list of all the important tasks and priorities. Work with your team in dividing the workload. Break it down to responsibilities and timelines.

3. Plan the event ahead of time.

Planning any kind of event takes plenty of time. Never rush things. Give yourself enough time to accomplish every task involved in the routine. Several event suppliers and venues get booked months ahead of time, too. Thus, you need to plan it well ahead of time to be successful.

4. Understand all the financial elements involved.

There are tons of elements involved in the event planning process. The very first one, and the most important of all is the budget. This impacts what venue, the decorations, suppliers and the kind of entertainment you will get.

5. Cover the event costs first.

Two of the most important event costs are the venue and catering. Don’t forget to factor in the hidden costs like bar stewards, furniture, waiting staff and electrical supply. Several venues offer combined costs for catering and venue, though it’s crucial to take note of your catering costs as well. You need to make sure that you are getting the best deal.